Kingshot Alliance Attendance & Reports
Record who actually showed up to Bear Hunt, Vikings, KvK Prep or a custom alliance activity. Attendance & Reports turns those entries into a weekly report and a member record your officers can defend — without another spreadsheet, screenshot folder or late-night counting session.
Built for R4 and R5 teams that already use Alliance Event Coordinator. Members keep replying through the same public RSVP links and never need an account.
Pro unlocks the private workspace, weekly history and member records. Members never need an account.
Everyone present by default. Tap only the exceptions.
Attendance, coverage and follow-ups are written for you.
Copy the weekly report or hand a member their record.
DRX · Oct 21–27
| Member | Bear | Vikings | Prep | Rate |
|---|---|---|---|---|
| AriaR4 | present | present | present | 100% |
| BjornR3 | present | absent | present | 75% |
| FayeR2 | absent | leave | present | 33% |
| GhostR3 | absent | absent | absent | 0% |
Sample data. Leave is excluded from the absence rate; not-recorded is never counted as absent.
The real report adds the activities still waiting for a result, the follow-up reasons and the member records behind each row. A 76% rate with 67% coverage tells a very different story from a complete week, and the report makes that difference visible.
- Private alliance workspace and 90-day attendance history
- Weekly report with coverage and follow-up list
- Member timeline and a neutral evidence record
- CSV export and copy-ready weekly summary
- Rules for straight misses and attendance floor
- Links from Event Coordinator, Roster and Activity Tracker
Members reply to RSVP links without an account. Officers keep the ledger, and the report always states how complete the record is.
How to record Kingshot alliance attendance
There is no import step and no attendance sheet to maintain by hand. Event Coordinator already knows the activity and the expected members; this page turns that into the weekly ledger. If an activity has no expected list, the active alliance roster is used.
Create the activity
Create the activity in Event Coordinator, add the expected members (or rely on the active roster), and collect replies through the public link. No separate import is needed.
Find the activity
Open the week that contains the activity date. Closed activities and active activities whose date has passed appear in Needs attendance. Future activities stay in Active activities.
Record the exceptions
Tap Record. Every expected member starts as present; mark only the people who were absent or on leave. Leave can include a short reason, and you can edit the week again later.
Review and share
Save once. Attendance rate, record coverage, the ledger, member history and the weekly report recalculate together. Copy the report for Discord or export the CSV.
The activity date decides the week. A past activity is recordable even if it is still open for late replies; closing it is optional. Future activities stay in Active activities until their date arrives.
Attendance rate, coverage, and the difference that matters
Most alliance attendance sheets show one number and hide the fact that half the roster was never marked. This report shows both numbers side by side, so an officer can see whether a low attendance rate is real or simply an unfinished week.
Present divided by present plus absent. Leave and not-recorded members are excluded from this denominator, so approved leave does not lower the rate.
Marked member slots divided by expected member slots. It is the completeness check beside the attendance rate.
The weekly activity count, plus how many closed or past activities are still waiting for a result.
A save-rule prompt for repeated misses or low recorded attendance. It is a conversation starter, never an automatic removal.
Three activities this week had 16 expected members each: 48 slots. You marked 36, with 33 present and 3 absent. Attendance is 92% (33 ÷ 36) and coverage is 75% (36 ÷ 48). The report shows both, so a partial week is never presented as a complete one.
Leave is not the same as a no-show
An attendance tool is only useful if it keeps the facts straight. This one separates four states: present, absent, excused leave and not recorded. A member who was never marked does not silently become a no-show.
Counted in the attendance rate and in coverage.
Expected, did not take part, no approved leave. The only status that lowers the rate.
Expected but excused. Shown in the record, excluded from the rate, still counted in coverage.
No result entered. Never counted as absent; it lowers coverage instead.
A Kingshot attendance sheet that stays useful after the week ends
Screenshots and chat messages are easy to collect and hard to use. A week later nobody remembers which Bear Hunt was already counted, whether a missing name was a no-show or an approved leave, or how many members were never checked at all. The result is a debate about memory instead of a review of the record.
Attendance & Reports keeps one row per expected member and one activity per week. The report states the attendance rate, the coverage, the activities still missing and the follow-up list. A member record shows the same facts for one player, with dates and statuses, so a private conversation can start from evidence instead of suspicion.
It is built for the activities Kingshot alliances already run: Bear Hunt, Vikings, KvK Prep, Bear Hunt, custom events and one-off alliance meetings. The week is Monday to Sunday in your workspace timezone, and the ledger keeps the last 90 days so the current report never turns into an unbounded archive.
Nothing is read from the game client and no game password is requested. Officers enter what happened, members continue to use the public RSVP links, and the tool never claims to know when a player last logged in. The record is a neutral input to leadership, not an automatic kick list.
Questions officers ask
How is Kingshot alliance attendance rate calculated?
Attendance rate is present divided by present plus absent. Excused leave and members who were never recorded are excluded from that denominator. Record coverage is shown separately so an incomplete record is never mistaken for a bad week.
What does record coverage mean?
Coverage compares the member slots you actually marked with the slots that were expected. If three activities had 16 expected members each and you marked 36 of the 48 slots, coverage is 75%. A 100% attendance rate on 60% coverage is not a complete week.
Do alliance members need an account?
No. An R4 or R5 records attendance from the alliance workspace. Members keep replying to the same public Event Coordinator RSVP links without signing in, and the ledger stays private to the officers who run it.
Does this tool read game data or last login?
No. Attendance is entered by an officer after the activity. The tool never claims to know when a player last logged in, and an unrecorded member is shown as not recorded, not as absent.
Can I record an activity before it is closed?
Yes, once the activity date has passed. Closing the activity in Event Coordinator is optional for attendance. You can record the result, keep the activity open for late replies, and close it later without losing the ledger.
Why is one of my activities missing from the week?
The ledger reads activities from the same alliance workspace and keeps the last 90 days. An activity can be missing if it is older than that, belongs to another account or workspace, has no expected list and the roster is empty, or is dated in a different week.
How do I change who appears in Needs a check-in?
Open Rules above the ledger. The defaults flag three consecutive misses, recorded attendance below 50%, or a member who appears in the recent activity window. Change the thresholds and save; the follow-up list updates immediately. Nothing is enforced automatically.
Can I export or share the weekly report?
Use Copy report for a Discord-ready summary and Export CSV for a spreadsheet. The member drawer also lets you copy a single member record. The report contains only the facts you entered, plus coverage so readers know how complete the week is.
Ready to stop chasing screenshots?
Start with your next alliance activity. The report is written as you record.